The integration of a LMS in your onboarding process allows you to centralize essential information, offer personalized training courses and monitor the progress of new hires in real time, thus ensuring an effective and engaging integration.
An LMS is the abbreviation for Learning Management System, a learning management platform. This digital training platform makes it possible to organize and develop the training of employees within the company. The LMS optimizes in particular Onboarding, that is to say the integration of new employees from the moment they are hired until they arrive at the company.
The LMS not only facilitates the onboarding of new hires, but also the work of managers and the human resources department. The more effective the integration plan is, the more ready the new employees are to give their best.
So, what are the use cases of the LMS to integrate and develop a new collaborator?
What is an LMS and why is it essential for onboarding?
Definition and key functionalities of an LMS
A Learning Management System (LMS) is an online platform dedicated to training management and to the development of skills in the company.
Its main features include creating and distributing training content, managing enrollments, monitoring learner progress, and assessing skills. Modern LMSs also offer communication tools, such as forums and live chats, facilitating interaction between participants and instructors.
LMSs automate many administrative tasks, such as sending reminders for training sessions, generating progress reports, and managing certifications. This frees up time for trainers and HR managers and helps them focus on higher value-added tasks, such as mentoring and personalized coaching.
Importance of onboarding in HR strategies
Onboarding, or the integration of new employees, is an essential process for human resources (HR). Good onboarding speeds up the adaptation of new hires, reduces staff turnover, and increases productivity.
Effective onboarding goes beyond the simple transmission of basic information about the company and the position. It's about immersing new employees in the company culture, providing them with the tools and resources they need to succeed, and creating opportunities to interact with colleagues. This helps create a sense of belonging and boosts the motivation of new employees from day one.
Benefits of using an LMS for employee onboarding
Using an LMS for onboarding offers numerous advantages. It centralizes all the information and the resources needed to onboard new employees and makes the process more fluid and consistent. For example, new employees can access training modules at their own pace, and their managers will have access to their progress in real time. Also, consider using your LMS to the onboarding of your populations in the field !
Use case 1: Increase the productivity and performance of the new hire
The LMS allows the new recruit to become operational quickly. By offering various tests and quizzes, the newcomer is immersed in the expectations of the company and knows how to act from the first days of work. Thanks to LMS, he can learn at his own pace and in a personalized way, which increases business productivity.
Don't forget:
- Create a specific path for the onboarding of new employees so that they can be more efficient and operational very quickly.
Use case 2: Improving the user experience during employee onboarding
The LMS improves the user experience during onboarding. It allows the new recruit to become familiar with their work team and with the company culture in a fun way. The more entertaining and gamified the content, the more fun employees find in learning, whether through videos, quizzes or challenges.
Don't forget:
- Develop workshops between the new recruit and the other employees of the company to create cohesion.
- Assign a sponsor to the new recruit.
Use case 3: Training and evaluating the new employee
Above all, a good employee is well trained and in line with the values of the company. His commitment will be stronger if he feels important and in his place. The LMS makes it possible to train the new employee throughout their onboarding and to collect data. Human resources and managers can thus monitor the progress of training thanks to the various tools used.
Don't forget:
- The LMS makes it possible to track the time spent by the new employee on training courses and quizzes, and to know the results. In case of insufficient performance, adjustments can be made to further support the employee.
- The modules can be customized to develop the soft skills and competencies of the new employee.
Key steps to set up effective onboarding with an LMS
Planning and development of training content
The first step in setting up effective onboarding with an LMS is the planning and development of training content. It is essential to clearly define training objectives,identify key competencies to develop and create content adapted to these needs. Training modules should be structured logically and progressively, in order to guide new hires throughout their learning journey.
To ensure the effectiveness of the content, it is recommended to collaborate with experts to create training modules that are informative, relevant, and engaging (real case studies, interactive scenarios, practical activities, etc.).
Customizing the learning journey
Personalization is a key success factor for onboarding. By using the capabilities of an LMS, businesses can create personalized learning paths that meet the specific needs of each employee. This includes selecting relevant training modules, adjusting difficulty levels, and integrating content specific to the company's role and industry.
Personalized learning paths take into account the pre-existing skills of new employees as well as their professional goals. For example, an employee who already has solid experience in project management could have a different training path than a novice in this field.
Monitoring progress and evaluation
LMSs offer integrated monitoring and evaluation tools to enable managers to monitor performance, provide constructive feedback, and take corrective actions when needed. Each employee then benefits from appropriate support and resources.
Assessments can include quizzes, practice tests, interactive exercises, and group projects. These tools not only measure acquired skills but also ensure that recruits apply their knowledge effectively. The results of the evaluations help identify areas in need of improvement and adjust training paths accordingly.
Integration of new technologies and automation in onboarding
Automating repetitive tasks and integrating tools
Automating repetitive tasks, such as registering for training courses, sending reminders, and generating reports, saves time and improves the efficiency of the onboarding process. By integrating tools such as calendars, human resources management systems (HRMS), training (LMS) and communication platforms, businesses can create a consistent and seamless training environment.
Automation reduces the risk of human error and ensures that all steps in the onboarding process are followed consistently. It also frees up human resources to focus on more strategic tasks, like mentoring and coaching new hires.
Use of microlearning and group activities
Microlearning (or micro-learning) consists in offering short and targeted training modules that can be done quickly. This approach is particularly effective for onboarding, as it allows new talent to focus on specific topics without feeling overwhelmed.
Micro-learning also promotes flexibility, and allows employees to train at their own pace and easily incorporate learning into their daily schedule.
Microlearning modules may include short videos, infographics, articles, and quick quizzes. These formats allow essential information to be distilled in a concise and engaging manner. By combining these modules with longer training courses, businesses can set up a balanced onboarding program to keep new hires interested and engaged.
Stakeholder engagement and the role of “onboarding buddies”
Importance of the commitment of the various stakeholders
Stakeholder engagement, including managers, colleagues, and human resources departments, is essential for successful onboarding. Everyone plays a key role in supporting and supporting new hires. By actively involving all stakeholders, businesses create a supportive environment that facilitates integration and promotes long-term employee success.
Stakeholders need to be well-informed and prepared to welcome and support newcomers. Specific training sessions can be organized for managers and colleagues to explain their roles and responsibilities in the onboarding process.
Implementation of “onboarding buddies” in the process
The “onboarding buddies” or (“godparents”) are experienced employees who support new hires throughout their integration period. They provide personal support, share knowledge, and help navigate corporate culture. The establishment of a structured sponsorship program, managed through a LMS, ensures that each new recruit receives appropriate and ongoing support.
Sponsors play a crucial role in helping these new employees to find their way around the company, to understand expectations and to integrate socially. They can offer practical advice, answer questions, and serve as role models. A good referral program can greatly speed up the onboarding process and reduce stress for new hires.
Our advice to optimize the interaction between employees
To optimize the interaction between employees, we advise you to create regular and varied communication opportunities. This may include weekly meetings, mentoring sessions, team events, and online discussion forums. Using an LMS (Like that of Beedeez) to facilitate these interactions, businesses can ensure that new hires feel connected and supported by analyzing various data.
Online chat rooms and instant messaging groups allow newcomers to ask questions and connect with colleagues at any time. Social events, such as team lunches and outings, also strengthen personal relationships and create a sense of community.
What to remember
- The LMS is very beneficial in facilitating integration and improve skills new employees, while training them in the expectations and values of the company (especially if the career path is personalized).
- It makes it possible to create more links with all the company's employees and to develop a framework of trust. The productivity and performance of the company will then be even better.
- Automating repetitive tasks, such as registering for training courses, sending reminders, and generating reports, saves time and improves the efficiency of the onboarding process.
- Stakeholder engagement, including managers, colleagues, and human resources departments, is essential for successful onboarding.
- To optimize the interaction between employees, it is important to create communication opportunities regular and varied.
- Measurement and continuous improvement are essential to ensure the effectiveness of the onboarding process.
